Moving your business to a new office is an exciting time for you and your employees—and a busy one! When the relocation becomes official, it’s easy to get caught up in the thrill of new opportunity, the growth of your business, and an upgraded workspace. Don’t forget though, that a successful office relocation requires a lot of detailed planning and preparation.
If you take the right steps and put enough time into getting your business ready to move, your new and improved office will be up and running in no time!
Streamline the Planning Process
Stick to a schedule.
After you find the perfect new office space for your company, your first step should be creating a timeline for the move. Set a final move out date and work backward from that deadline. Give yourself a couple days for the move itself and enough time for you and your employees to pack up without feeling rushed!
Have a central location for important information.
It’s easy for important documents to get lost in a disorganized move. Prevent this from happening by organizing all important business documents in one room, file cabinet, or computer drive for quick and easy access. This is a good place to store all lists, plans, and documentation related to the actual move as well.
Form a moving committee.
Designate a group of employees or ask for volunteers to help get your office ready for the move. This group should be responsible for determining a moving budget, making a list of supplies you have and what you’ll need for your new space, keeping customers, vendors, and the rest of the staff informed and updated about the move, and making sure everything is getting done on schedule.
Hire Help for the Move
Find a reputable moving company.
Moving your office without professional help is going to get stressful, expensive, and messy very fast. With the help of movers experienced in office relocation, you’ll be able to focus on maintaining workflow and productivity through this period of transition.
If you can, hire professional packers too.
Don’t waste time trying to figure out how many boxes and rolls of bubble wrap you’ll need to pack up everything in the office when you can have someone else do it expertly! A team of professional packers will ease and expedite your preparation process by knowing and providing the appropriate supplies and equipment, as well as the safest and most effective way to use them.
Don’t forget about a cleaning service.
Before you leave, check to see if your building handles the cleanup after you’ve vacated your space. If not, you’ll have to hire your own company to take care of leaving your old office in the best possible condition.
Create an Office Layout
Plan out your new space before you move.
The unpacking process will be much easier and quicker if everything and everyone already has a designated place. Design a detailed layout for your new office, including where every piece of furniture will go and a seating chart for your staff. The faster everything is unpacked and in place, the sooner everyone will be settled in and ready to work.
Get your employees involved.
A relocation can be tough on your employees with the chaotic office atmosphere, extra work and stress that goes into a move, and the need to adapt to a new environment. Help your workers ease into an office move by encouraging them to participate in the planning process! Preparing the design and décor for your new space is a great way to get them excited while taking something off your plate.
There’s no need to sacrifice productivity for the sake of an office relocation! Enlist Highland Worldwide’s team of professional office movers to make the process as seamless as possible. Our experts will be with you every step of the way, from packing up and transporting the old office to unloading and setting up your new workspace.
Contact us today for a free quote and to book the services you need to facilitate a quick and easy office relocation!